Personal data processing at the Saeima of the Republic of Latvia and its structural units
The Saeima of the Republic of Latvia (hereinafter – the Saeima) abides by Article 96 of the Constitution of the Republic of Latvia, which states that everyone has the right to inviolability of his or her private life, home and correspondence. Therefore, the Saeima processes only the personal data necessary to perform the functions of the Parliament and facilitate its work.
The Saeima and its structural units process personal data in accordance with such basic principles as fair and lawful processing, purpose limitations, data minimisation and data storage.
The Saeima and its structural units do not disclose personal data to third parties without the express consent of the data subject, except for cases when such disclosure is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Saeima.
If necessary, personal data processing on behalf of the Saeima is entrusted only to third parties that have implemented the technical and organisational measures necessary to ensure the required level of security.
Data processing controller, contact information
The personal data controller is the Saeima of the Republic of Latvia, taxpayer registration code: LV 900-000-283-00. Address: Jēkaba iela 11, Riga, LV-1811.
Contact information for the data protection specialist at the Saeima: firstname.lastname@example.org .
Legal basis for data processing
The Saeima processes personal data according to the following legal basis:
- legal obligation: processing of personal data is necessary for the implementation of responsibilities designated by laws and regulations;
- public interest: processing of personal data is necessary for the implementation of tasks serving the public interest or to fulfil a mandate designated by specific legal acts;
- contractual obligations: personal data is processed in scope of a contract for services rendered, or when necessary for the signing or implementation of the said contract;
- consent: a person has consented to processing of personal data for a specific purpose or a number of specific reasons.
Visitors (personal ID) and tours of the Saeima
Any person entering any of the Saeima buildings or other infrastructure, including guided tours of the Saeima premises, is required to provide the following personal data: name, surname, personal ID code or ID number. The person responsible for the tour group visiting the Saeima is also required to provide their contact details: their name, surname, phone number and e-mail address. Personal data is collected for the purpose of identifying an individual.
One of the parents or legal guardians of the Saeima tour attendees who are minors, are required to give their consent for processing of the minor’s personal data, including permission to photograph and make video recordings.
The identification of persons based on the registered personal data is carried out by the State Police under the mandate of the Saeima.
The Saeima buildings and adjacent areas are under video surveillance. Video surveillance has been installed to prevent crime or detect offences against the property of the Saeima, to avert or prevent possible harm to human health, the Saeima infrastructure and functioning. Personal data processing in the premises of the Saeima and adjacent areas is carried out by the State Police under the mandate of the Saeima.
Participation in Saeima events
Persons invited to take part in events hosted by the Saeima are required to provide the organisers with their personal data, necessary for identifying the person (name, surname, personal ID code or ID number), as well as their contact details (phone number, e-mail address and registered address), necessary for communication about the planned event. The amount of personal data to be submitted may depend on the type of event.
Photos, videos and live streaming
To ensure that public interests are met insofar as providing opportunity to follow the work of the legislative body, the Saeima is open to mass media. Journalists accredited by the Saeima have the right to cover and also make photos and videos of the Saeima plenary sessions, committee sessions, other open events and meetings hosted by the Saeima. The Saeima also posts information and images from its working sessions and events on its photo/video sharing platform accounts and social media. Moreover, the Saeima uses its webpage, www.saeima.lv, to livestream many of its events online.
Participants and visitors attending events organised by the Saeima, or events attended by the officials of the Saeima, must also bear in mind that such events may be photographed or filmed and photos and videos thereof may be published on mass media, internet sites, social media and other media.
All persons who do not wish to be filmed and photographed must, in advance, notify the event organiser verbally or in writing via the e-mail address designated by the organiser. The Saeima only arranges and coordinates filming and photographing done by its staff or outsourced service providers. The refusal of one person to be photographed or filmed shall not compromise the overall event.
Visitors of the Saeima should also take into account that the Saeima does not regulate or control the content produced by mass media and other parties accredited to work in the Saeima. If a visitor has any objections or complaints about the content photographed or filmed by mass media, they should contact the respective media outlet.
Anyone appearing in the Saeima photos or videos has the right to request the removal of such material . However, the Saeima can only remove the content that has been posted by the Saeima on its photo and video sharing platforms or social media accounts. The Saeima has no influence over photos and videos made by the Saeima and then re-published by other parties.
Visiting the Saeima webpage and cookies
The Saeima is the owner of its webpage, www.saeima.lv. Unless legally required, the Saeima does not track the visitors of its page or identify them based on the IP address. The data provided by visitors of the webpage when sending an e-mail or making a submission electronically (http://saeima.lv/lv/contacts/info) are used by the Saeima for no other purposes than to achieve the goals indicated in the submission.
Use of the Saeima WiFi network
Free WiFi is available in all the Saeima buildings. The Saeima bears no responsibility for disruptions in transfer of incoming or outgoing data, or personal data leaks.
Personal data contained in submissions filed with the Saeima are processed according to the applicable rules and regulations. The processing of such data is carried out to fulfil legal obligations. All submissions are stored in line with the applicable archiving and document management laws and regulations. All such records are deleted after the relevant processing. The Saeima uses all necessary technical means and protocols to protect the archived or stored submissions.
Personal data protection
The Saeima protects all personal data of natural persons using appropriate technologies and taking into account the potential privacy risks. The Saeima uses all the available organisational, technical and financial means to protect the personal data.
Personal data retention policy
The Saeima retains and processes all personal data in printed and electronic formats. Personal data is stored only for the duration of achieving the goal indicated before the processing. Personal data that is no longer required to achieve the specific goal is deleted.
Processing the personal data of mass media representatives
In order to ensure the accreditation of media representatives and their access to the Saeima buildings, he Saeima processes the personal data of media representatives according to the applicable laws and regulations.
The name, surname, personal ID code or ID number are collected to ensure the identification of a person and their access to the Saeima buildings.
The contact details provided by media representatives who have filed for accreditation or received it, may be used to contact the individuals in question.
Changes to the personal data processing policy implemented by the Saeima and its units
Information regarding the personal data processing policy implemented by the Saeima and its units is available at www.saeima.lv.
The Saeima may periodically modify the policy.